AJC Privacy Statement
About this Privacy Policy
We understand and appreciate that you may be concerned about your privacy and about the confidentiality and security of information we receive about you. We are committed to protecting your privacy and to complying with the National Privacy Principles. Please read this Policy statement to understand how your personal information is collected, used, stored and protected by us.
Information Collected
Membership
We collect personal information from the Membership Application Form. The personal information we collect includes name, contact details, including postal address, e-mail address, telephone number(s), facsimile number, proposer and seconder name and remarks, date and place of birth, occupation, other club details, any court convictions, defaulter, insolvency or bankrupt details. The Membership Department personnel, AJC Chief Executive and the AJC Committee view these details. We also obtain amendments to your details when you advise us via the annual Subscription Renewal Notice or from correspondence you have sent us.
Raceday
We also collect information from Race-book competitions, Restaurant feedback forms, internet ticket sales, and competitions. The information we collect include the name, address details, phone number, age, sex and membership number if applicable. This information is stored by the AJC for future Marketing activities. The information is used only within the AJC and is not passed onto a third party.
Functions
We also collect some personal details from private sponsors and individuals who hold functions at the Convention Centre.
Racing Related
We also collect details for Bookmakers and Trainers wishing to conduct business at our racecourses. This information is then held securely. Credit card details may be collected for persons nominating a horse for a race. This information is only retained for as long as necessary to fulfil the immediate purpose for which the information was collected or as required by law.
Studbook
Breeder, stallion and veterinary details are collected by the Australian Studbook. This information is stored on the computer systems and the document imaging system. Some information is passed on to Industry participants as part of the business and also to overseas industry participants. An opt-out clause will appear on all future forms allowing the parties to indicate that they do not want their information passed on to other bodies.
Use and Disclosure of Information
Personal information, which you supply, is collected by the AJC for use in connection with conducting the business of the AJC. Such uses include matters related to the processing of Application Forms, general administration and marketing of the AJC. The AJC will not disclose personal information concerning you to outside parties other than for a purpose made known to you unless: the disclosure is required by law you have consented to our disclosing the information about you there are reasonable grounds to believe that disclosure is necessary to prevent a serious threat to a person's health or safety; Please note that the information provided by you may be disclosed to third party service providers (such as mail houses) who provide administrative services to us in connection with the operation of our business and who are under duties to the AJC to keep such information confidential and secure.
Personal Information Quality
Our goal is to ensure that your personal information is accurate, complete and up-to-date. To assist us with this, please contact us if any of the details you have provided change. Further, if you believe that the information we have about you is not accurate, complete or up-to-date, contact us and we will use all reasonable effort to correct the information.
Personal Information Security
We maintain strict standards and security procedures to prevent unauthorised access to your personal information and ensure correct use of information.
Access to your personal information is protected from unauthorised access through the use of a login name, a secure password and restricted network access. We operate secure data networks protected by industry standard firewall and password protection. We take all reasonable steps to ensure that your information is secure on our systems. Only certain employees have access to the information you provide us. We impose strict rules on our employees who have access to the databases that store your information or to servers that host our services.
Access to Personal Information
You will always have access to the information that you provide to us. You can request us to provide you with access to the personal information we hold about you, at any time.
Changes to this Statement
The Australian Jockey Club may make changes to this Privacy Statement from time to time for any reason. We will publish those changes on our web site. This Privacy Statement was last amended on 4 December 2001.
Contact Us About Privacy
If you would like further information regarding this Privacy Statement or if you think we have breached any aspect of the Privacy Statement, please contact us by: email at privacyofficer@ajc.org.au telephone on 9663 8400 between 8.30am and 5.30pm Monday to Friday, or by writing to the address below Privacy Officer Australian Jockey Club Locked Bag 3 RANDWICK NSW 2031.
Links to other Web Sites
Our web site contains links to other web sites and this statement has no application to these other web sites. We are not responsible for the privacy practices or the content of these other web sites.